Question 1

What does "unofficial documents translation" actually mean?

Accepted Answer

It means translation done by a professional translator without the additional notary public verification step on top. The translation is still accurate, edited and proofread; the document just doesn't carry a notarial seal. This is the right fit when the destination doesn't require an official seal — personal correspondence, internal corporate documents, website content, marketing material, study notes, subtitles, and similar use cases. The same professional translators who handle our notarised work also handle unofficial work; the difference is purely whether the notarial step is added at the end.

Question 2

When should I NOT use unofficial translation?

Accepted Answer

Anywhere a destination authority requires a notary's seal. That includes: visa applications and embassy submissions, foreign university registrar offices, court filings and legal proceedings, banks and financial institutions, property registry submissions, tender bids, MoFA consular legalisation, immigration centres, and any government office that asks for "certified" or "officially translated" documents. If you submit an unofficial translation in any of those settings, the receiving party will reject it. For those use cases, see our Document Translation (Nepali ↔ English) or Multilingual Translation & Verification pages.

Question 3

Why is unofficial translation cheaper than notarised translation?

Accepted Answer

Because it skips the notarial step. A notarised translation has two cost components: the professional translator's labour fee, and the notarial verification fee that follows. Unofficial translation has only the first component. The translator quality is identical — same translator pool, same proofreading pass — but the absence of the notarial step makes the work both faster and cheaper, which is why it's the right fit when the use case genuinely doesn't need legal weight.

Question 4

How long does an unofficial translation take?

Accepted Answer

For Nepali ↔ English routine documents (a personal letter, a short web page, a one-page memo) — same business day for both walk-in and online. For longer documents (employee handbooks, training material, multi-page brochures) typically 1–2 working days. For other languages (Korean, Japanese, French, German, Spanish, Arabic, etc.) the turnaround is 1–2 working days for routine length and longer for substantial documents. Tell us the deadline up front and we'll triage if it's tight.

Question 5

Can I get the translation in editable format, or only PDF?

Accepted Answer

Both. Because there is no wet-ink notarial seal involved, we deliver editable formats by default — Microsoft Word for prose, with layout matched to your source where possible. We also send a PDF version if you want a "final-looking" version. For website content we can deliver in plain text or in your preferred CMS format (HTML, Markdown). Tell us at intake what format you need so we can plan the delivery accordingly.

Question 6

How is confidentiality handled?

Accepted Answer

Every translator on the team works under a confidentiality undertaking. Soft copies of your source and the finished translation are deleted from working folders after delivery; we do not retain content for marketing, sample portfolios or training data without your written consent. The translation is sent only to the email address (or WhatsApp number) you specify at intake. For particularly sensitive material — internal HR investigations, draft acquisition documents, legal-strategy memos — we can sign an additional document-specific NDA before any work begins.

Question 7

Can you translate website content and marketing material?

Accepted Answer

Yes — that's one of the most common unofficial-translation requests we handle. Bilingual websites (Nepali + English), landing pages translated into Korean, Japanese or Hindi for migration agencies, product catalogues localised for export markets, social-media captions and ad copy for Facebook / Instagram / TikTok campaigns, blog posts repurposed across languages. Tell us the source, the target language, and where it will be used (internal review vs publication) so the translator can pitch the register correctly.

Question 8

Do you also handle subtitles, scripts and audio transcripts?

Accepted Answer

Yes. We translate subtitles for video content (YouTube, internal training videos, short films, ads), translate scripts for voiceover work, and prepare bilingual transcripts of audio recordings (interviews, lectures, podcasts). For subtitles we deliver in SRT format with timestamps preserved; for scripts we deliver in editable Word; for transcripts we deliver in your preferred format. Tell us the language pair, the runtime / word count, and any technical-vocabulary glossary you want us to follow.

Question 9

I have a contract that hasn't been signed yet. Should I get unofficial or notarised translation?

Accepted Answer

If the contract is still in draft and being circulated for internal review by your team, an unofficial translation is fine — fast and cheap so internal stakeholders can read and comment. Once the contract is finalised and signed, and the signed version needs to be presented to a counterparty, court, registry or bank, that's when you switch to notarised translation. Many of our clients use unofficial translation for the negotiation phase and notarised translation for the final signed version. Both ways the same translator can keep continuity across the two stages.

Question 10

Can I upgrade from unofficial to notarised later?

Accepted Answer

Yes. If you start with unofficial translation and later realise the destination authority does require a notarial seal, we can take the existing translation, run it through the notarial verification step on top, and turn it into a notarised translation. You only pay the additional notarial fee, not a re-translation fee. The translator may need to attach an affidavit of accuracy at that point (for non-Nepali↔English language pairs) — that gets handled in the upgrade step. Tell us if you think there's a chance you'll need to upgrade later, and we'll structure the original work so the upgrade is clean.

Dimension	Unofficial (this page)	Notarised (Document Translation / Multilingual)
Notary seal on output	No	Yes
Translator's affidavit	No	Yes (for non-Nepali↔English pairs)
Acceptable at embassy / court / university	No	Yes
Translator quality	Same — the same professional translators we use for notarised work	Same
Turnaround	Faster — no notarial step	Slower — notarial verification adds time
Cost	Lower — no notarial fee component	Higher — translator fee + notarial fee
Format	Editable Word / PDF, layout-matched to your source	PDF + wet-ink hard copy with seal

Unofficial Documents Translation in Nepal

What counts as an "unofficial" document?

Good fit for unofficial translation

Not a fit — go to notarised translation

Languages we cover

In-house

Asian languages

European languages

Middle Eastern

South Asian

Don't see your pair?

Document types we handle most often

Personal & family

Internal corporate

Marketing & web

Education & study

Media & creative

Informal agreements

How this is different from notarised translation

Walk in or fully online

1. Walk in to our office

2. Online — anywhere

Confidentiality

How fees work

Internal links — services that pair with this

Our notary office in Kathmandu

Notary Nepal — Anamnagar office

Reach us directly

Send your document now — reply within 15 minutes

Frequently Asked Questions About Unofficial Documents Translation in Nepal

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